Privacy Policy for Greens Property Management

---

Last Updated: 8th June 2026

Green's Property Management ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website or engage our services.

Green's Property Management

Email: alex@greenspropertymanagement.co.uk

Telephone: 07774 078817

For the purposes of UK data protection legislation, Green's Property Management is the Data Controller of the personal information we collect.

We may collect and process the following information:

• Name 
• Address 
• Email address 
• Telephone number 
• Property details 
• Maintenance enquiries 
• Information submitted through contact forms

Where applicable, we may collect:

• Landlord contact details 
• Tenant contact details 
• Contractor contact details 
• Property inspection records 
• Maintenance and repair records 
• Safety certification records 

When you visit our website, we may automatically collect:

• IP address 
• Browser type 
• Device information 
• Website usage information 
• Cookies and analytics data 

We use personal information to:

• Provide property management services 
• Arrange repairs and maintenance 
• Schedule inspections 
• Coordinate contractors 
• Manage compliance and safety certification requirements 
• Respond to enquiries 
• Improve our services 
• Comply with legal obligations 

We will only use your information where we have a lawful basis to do so.

We process personal information under one or more of the following legal bases:

To perform services agreed with landlords.

To operate and improve our business and services.

To comply with applicable laws and regulations.

Where consent is required, such as certain marketing communications.

We may share information with:

• Approved contractors and tradespeople 
• Safety certification providers 
• Professional advisers 
• Regulatory bodies where required by law 

We do not sell personal information to third parties.

We take appropriate technical and organisational measures to protect personal information from:

• Unauthorised access 
• Loss 
• Misuse 
• Disclosure 
• Alteration 

While we take reasonable precautions, no internet transmission can be guaranteed to be completely secure.

We will retain personal information only for as long as necessary to:

• Provide our services 
• Meet legal obligations 
• Resolve disputes 
• Enforce agreements 

Property management records may be retained for up to six years following the end of our relationship with you.

Under UK GDPR, you have the right to:

• Access your personal information 
• Request correction of inaccurate information 
• Request deletion of your information 
• Restrict processing 
• Object to processing 
• Request transfer of your information 
• Withdraw consent where processing is based on consent 

Requests should be submitted using the contact details below.

Our website may use cookies to improve functionality and analyse website traffic.

You can control cookie preferences through your browser settings.

A separate Cookie Policy may be provided where required.

If you have concerns about how your personal information is handled, please contact us first.

You also have the right to lodge a complaint with the:

Information Commissioner's Office

Green's Property Management

Email: alex@greenspropertymanagement.co.uk

Telephone: 07774 078817

We may update this Privacy Policy from time to time.

Any changes will be posted on our website and will take effect immediately upon publication.